How do I stop manually entering orders into my accounts?
Somewhere in your business, a person opens each order and types it into the accounts package by hand: the channel, the account it belongs to, the tax treatment. It works until volume grows, and then it becomes the bottleneck that decides how fast you can actually process what you sell.
Why order entry never gets automated properly
Every order is a small piece of admin
Someone opens the order, checks the channel, works out which account it belongs to, and types it into the accounts package by hand. Multiply that by every order, every day.
The backlog grows faster than anyone can clear it
On a normal week it is manageable. On a promo week or a new channel launch, manual entry falls behind and stays behind, and invoices go out late.
Typing in numbers means typing in mistakes
Wrong account, wrong tax rate, a transposed figure. Each one is small, but they compound into a set of accounts nobody fully trusts by month-end.
It is the least valuable use of a skilled person
The person doing this is usually capable of far more, and every hour spent re-keying orders is an hour not spent on margin, cash flow or growth.
An order becomes an invoice without anyone typing it in.
Every order, from every channel, lands in your accounts correctly assigned by default: the right account, the right tax rate, the right currency. A person only touches it when something is genuinely unusual, not as a matter of course. Invoicing stops being a queue and becomes a byproduct of the sale itself.
Odoo turns the order into the invoice, automatically
We connect your channels to Odoo, the open-source commerce ERP, with connectors we build and maintain ourselves, so orders arrive already carrying the information an invoice needs: customer, channel, tax treatment, currency. Odoo posts the invoice against the correct accounts as the order comes in, rather than waiting for someone to key it in later.
For Gandys, a UK lifestyle brand selling across three Shopify stores plus marketplaces, we built a revenue assignment workflow that automatically posted every sale to the correct account by channel. We have also built and run an EDI pipeline processing thousands of invoices a day without manual entry, saving the business roughly EUR 1M a year in the process. Order-to-invoice automation at your scale uses the same underlying discipline.
See how the pieces fit
Why don't my Shopify sales match my accounts?
What happens downstream when order-to-invoice is not automated properly.
Replace the spreadsheets running your operations
Manual order entry is usually one symptom of a bigger spreadsheet-and-workaround problem.
Packaged commerce build
One system for your operation, from £20,000, live in 8 to 10 weeks.
Order entry is one of several manual workarounds? See how to replace the spreadsheets running your operations →
Ready to fix your ops?
Book a free discovery call. We'll look at your current setup and tell you honestly whether Odoo is the right move and what it would involve.