Why does your ecommerce month-end take so long?
Orders in Shopify, payouts in Stripe and PayPal, cost of goods in a spreadsheet: three separate systems that were never built to agree with each other. A close that should take three days stretches into three weeks, and the business ends up making decisions on last month's numbers, or on a guess.
Why the close takes so long
Orders, payments and COGS live in different systems
Shopify has the orders, your payment processors have the payouts, and cost of goods sits in a spreadsheet someone updates when they get time. Closing the month means stitching all three together.
Every channel adds its own export to chase
Add a marketplace or a second store and month-end grows another manual export, another format to reconcile, and another place a mistake can hide.
Fees and timing gaps do not close cleanly
Payment processor fees, delayed payouts and marketplace commissions all land in different periods to the sale itself, so a clean match takes real manual work every time.
The close finishes weeks after the numbers were needed
By the time month-end is actually closed, the business has already made decisions without knowing real margin for the period that just ended.
Orders, payouts and COGS already agree before you start.
Sales, payments and cost of goods post into the same system as they happen, not at month-end. Reconciliation becomes a review of a handful of genuine exceptions instead of rebuilding the whole picture from exports, and the close finishes while the numbers are still useful.
Odoo becomes the ledger every channel feeds
We build your accounting on Odoo, the open-source commerce ERP, and connect Shopify, your marketplaces and your payment processors to it with connectors we build and maintain ourselves. Sales, payouts and cost of goods land in the ledger continuously, correctly assigned by channel, instead of arriving as a pile of exports at month-end.
For Gandys, a UK lifestyle brand selling across three Shopify stores, we built exactly this: a revenue assignment workflow that automatically posted sales to the correct accounts by channel, and real landed cost replacing spreadsheet COGS. We have also built and run an EDI pipeline processing thousands of invoices a day, which is the same discipline of getting financial documents into the system correctly the first time, at real volume.
See how the pieces fit
Why don't my Shopify sales match my accounts?
The reconciliation problem underneath a slow close.
Odoo vs QuickBooks
When bookkeeping software stops being enough for a multi-channel operation.
Packaged commerce build
One system for your operation, from £20,000, live in 8 to 10 weeks.
Want to see the reconciliation problem itself first? See why sales and accounts don't match →
Ready to fix your ops?
Book a free discovery call. We'll look at your current setup and tell you honestly whether Odoo is the right move and what it would involve.